Student Load Model FAQ


These notes refer to 1 series and 2 series reports available on the Reportal. This refers to the report numbering as shown below. In general terms, the 1 series reports are designed to help you make decisions about intake sizes relative to previous years/trends, and to ensure that the figures in the Load Model reflect the intakes entered in the Load Model intake tool. The 2 series report are designed to show the outcomes from the intakes/retention, and the financial impact of these load-based decisions.

  • 1.1p Targets year on year report
  • 1.5p Q1 Targets year on year report
  • 2.0p Budget
  • 2.2p Budget vs Offers
  • 2.3p Budget vs Actuals
  • 2.4p Budget vs Q1 Revisions




How do I check the intake figures that were entered into the Load Input Tool are shown correctly?



Use any of the Meta Faculty reports, which show programs according to which Faculty had control over setting the intake targets. For example, Arts/Law will be listed under BEL, not Hass as BEL set the intake for all Law programs.

These reports reflect the values you entered, either as EFTSL (New and Returning can be viewed) or heads (intake figures only) in the 1 series reports. In the 2 series reports, use the drill function to check figures down to the program level.

 

How do I track where the load from my program has gone?



On the Program View reports in any 2 series report, use the input control to select your program. This will show all load for the program, not just the load being directed to a particular school (unless you filter the report). The report than lets you drill down into the program level and see what load has been modelled, and where it has been distributed for each Program Equivalent Year of the program. 

How do I check the load being distributed to my faculty?



Use any EFTSL Faculty report, which allows you to drill down into the load modelled for your Faculty or School and see where this comes from down to program/PEY level. You can view this as New, Returning or Total load using the input controls and can view both half years in the one view. This report will exclude load from any program that is being distributed outside of the relevant Faculty or School being viewed. 

How do I check the income being modelled to my faculty?



If you want to see the income modelled for your Faculty, use any EFTSL Faculty report from the 2 series, or the Targets Variance report in the 1 series.  Use the Semester input controls to select first half year, second half year or the full year to compare income year on year. You can drill down to School or program. 

How do I check both how much EFTSL and how much Income my Faculty is earning?



Use the EFTSL Owner View report, which allows you to drill down into the load modelled for your Faculty or School and see where this comes from. This can be used with any 2 series report.

How do I see the funding clusters and fee bands used to calculate the income for my Faculty?



In any 2 series report, use the Funding Structure View report, which lets you see what Funding types and clusters/fee bands are modelled to your Faculty. To see the actual income amounts per EFTSL, use the Funding Amounts per Cluster tab.  Note that indexation rates/increases have been built into outer year projections.

What is the overall funding income projected for the University from student load?



Use the FBS Income Trend or FBS Income View reports for a summary level view of the revenue EARNED from student load, excluding RHD and UQ College, over a number of years. These are available in all 2 series reports.

Can I get the data in excel to distribute in my faculty?



The two Meta-Faculty reports are structured to support you using the 'export to' feature in Business Objects to save the report in excel format. You can filter these just view the data (either EFTSL or Intake Heads) within your Faculty if necessary.

How do I match the figures reported in the QTAC offer rounds?



By using the Model Semester input control to select the first half year and the Intake Type input control to focus just on QTAC intake, it is possible to reconcile the data in this report at a University level with the predicted load circulated after each offer round (note the QTAC reports include some UQ College data which is excluded from this report). The data will only match QTAC reports on a faculty level if you are using the Meta-Faculty view. There is also a projection of international enrolments based on offer status and historical offer>accept>enrolment figures; this is in draft stage only, and cannot be guaranteed until fully tested. It should be viewed as indicative ONLY. 

How do I check the retention rates used to predict future enrolments?


The 99.01p Retention – High report shows the retention rates from a base semester and based program equivalent year into the following semester and program equivalent year. This report includes input controls to allow users to filter by funding type and program. The 99.0 Intake and Flow Years report allows you to see how the load models out with the retention settings in place.

99.0p Intake and Flow Years

99.01p Retention review and capping

 

How do I check how the load from a program is distributed across the University?



For an overview of the distribution with a program, program equivalent year and semester, the Load Model Distribution no clusters report should be used. This report allows user to select up to two programs in order to understand and compare the EFTSL distributions.

99.02p Distribution Review and Comparison